Outreach Events Privacy Statement
What data we’re collecting
When you sign up for one of our outreach programmes or activities, we may collect and process data about you.
This may include personal data like:
- Name and title
- Date of birth
- Address and contact details
- School / institution and year group
- Information about your past and future academic progress, educational, professional or family background
- Details of emergency contacts
- Dietary requirements
We may also ask you for special categories of data, like:
- Health conditions
- Access requirements
Why are we collecting the data?
The Honourable Society of the Inner Temple runs a wide range of outreach activities. We do this to support progression, promote interest in, and widen access to, the legal profession to people from all backgrounds.
We collect the data of people taking part in our activities to:
- Help decide what activities to put on
- Help show us what kinds of activities work best
- Evaluate, research and report on how effective our activities and events are, and how we can improve
- To understand participants’ journeys and their progress through the profession
- Provide food which allows people with religious, ethical or health based dietary requirements to participate.
Data protection law allows us to do this because it’s in the legitimate interests of the Inn to be able to see how we’re doing with our programmes and understand what we can do better.
When we collect data about Ethnicity, data protection law asks us to find a further reason for using this data. With ethnicity we do it because we want to make sure that our programmes are available to everyone: it’s a task in the public interest - Equality of opportunity or treatment to make sure we’re doing that.
When we ask you about accessibility requirements, we only really want you to tell us about something which we need to do to help you attend and enjoy our events and programmes safely and without restriction or barrier. You don’t have to tell us tell us about specific disabilities or health conditions, just what we can do to help you get the most out of our events.
How do we store the data?
The privacy of our members and the students who participate in our programmes and events is important to us. Information will be used and stored in line with current data protection laws.
The data will be stored on our secure database and only people whose job it is will be able to see it.
Who do we share it with?
We won’t ever share your data for marketing purposes.
Data will be stored on a secure database (the Higher Education Access Tracker - HEAT). For evaluation and monitoring purposes only, this data may also be shared with the Higher Education Statistics Agency (HESA). HESA and HEAT may share your data as detailed in their own privacy notices: HEAT's privacy notice; HESA's data protection notice.
We might provide your contact details to Chambers or Bar Associations so that they can make arrangements for mini pupillages or placements with you.
We may hold events with external events spaces or venues: we may share your safety, accessibility or dietary information data as required.
We may also share your personal data with our contractors and service providers who process personal data on behalf of The Inner Temple to perform certain business-related functions. These include:
Access ThankQ – Database providers
Mailchimp - (The Rocket Science Group LLC) — email services
How long do we keep your data?
We will keep dietary, access requirement and emergency contact data until the relevant event has finished.
All the other data we collect will be kept for 15 years and then deleted. This is so we can track progression through the profession after attending our events or programmes.
The data protection act 2018 gives you certain rights in connection with your data:
- Withdraw consent where that is the legal basis of our processing
- Access your personal data that we have processed or are processing
- Rectify inaccuracies in personal data that we hold about you
- Be forgotten – to tell us to remove the data we have about you
- Restrict the processing of your data in certain ways
- Portability – to get your data in a commonly used form or ask that we send your data to another similar organisation.
- Object to certain processing of your personal data by us
If you don’t like the way we’ve treated your data, you have the right raise your concerns with the Information Commissioners Office
Who to contact
If you’d like to access your data or enact one of the above rights you should contact Jude Hodgson, Data Protection Lead, or the Outreach Team:
As a data controller we’re legally required to register with the UK’s regulatory body, the Information Commissioners Office. The Inn’s registration number is Z7122120